> ## Documentation Index
> Fetch the complete documentation index at: https://intervyo.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Work with staffing vendors

> Invite staffing vendors or agencies to submit candidates for specific roles, then review, approve, or reject each submission from one place.

If you source candidates through staffing vendors or recruitment agencies, **Vendor management** lets each vendor submit candidates for the roles you assign them — and gives you one place to review every submission, see how each candidate scored, and approve or reject them.

<Note>
  Vendor management is an optional module. If you don't see it in your dashboard, ask your account owner to enable it for your workspace.
</Note>

## How it fits together

<CardGroup cols={2}>
  <Card title="You invite a vendor" icon="user-plus">
    Add the vendor and share their private login link. No seat or password to manage on your side.
  </Card>

  <Card title="You attach roles" icon="link">
    Choose which of your roles the vendor is allowed to submit candidates for.
  </Card>

  <Card title="The vendor submits candidates" icon="users">
    From their portal, the vendor adds candidates against the roles you attached.
  </Card>

  <Card title="You review & decide" icon="clipboard-check">
    See each candidate's scores and interview report, then approve or reject.
  </Card>
</CardGroup>

## Invite a vendor

<Steps>
  <Step title="Open Vendor management">
    Go to **Vendor management** in your team dashboard and add a vendor.
  </Step>

  <Step title="Enter their details">
    Give the vendor a **name** and **email** (phone and a short description are optional).
  </Step>

  <Step title="Share the login link">
    Each vendor gets a private invite link. Copy it and send it to your contact — they open it to reach their own portal. No intervyo.ai account needed on their side.
  </Step>
</Steps>

<Tip>
  Managing vendors requires the **admin** permission (owners and admins). Other members can view the vendor page but can't invite, attach roles, or approve/reject.
</Tip>

## Attach roles to a vendor

A vendor can only submit candidates for the roles you explicitly attach — nothing else in your account is exposed.

<Steps>
  <Step title="Open the vendor">
    Open the vendor's detail page.
  </Step>

  <Step title="Attach a role">
    Pick one of your active roles to attach. Each attached role shows its number of rounds and how many candidates the vendor has submitted for it.
  </Step>

  <Step title="Detach when done">
    Detach a role at any time to stop the vendor submitting new candidates for it.
  </Step>
</Steps>

## Review submitted candidates

Every candidate a vendor submits appears in the **Participants** list on the vendor's page, with the signals you need to make a call:

| Column        | What it shows                                                                                  |
| ------------- | ---------------------------------------------------------------------------------------------- |
| **Candidate** | The candidate's name — click it to open their full profile.                                    |
| **Status**    | The candidate's pipeline status (and rejection reason, if rejected).                           |
| **Role**      | Which attached role they were submitted for.                                                   |
| **Eval**      | Their latest interview score (once they've completed an interview).                            |
| **AI**        | The AI résumé-match score against the role.                                                    |
| **Report**    | **View** opens the full interview report — transcript, per-dimension scorecard, and recording. |

### View a candidate's profile

Click the candidate's name to open their full participant profile — résumé, history, and every interview they've taken.

### View interview feedback

In the **Report** column, choose **View** to open the interview report: the AI's written feedback, the per-dimension breakdown, the transcript, and the recording.

### Approve or reject

For candidates awaiting a decision, use the **Actions** column:

<AccordionGroup>
  <Accordion title="Approve" icon="circle-check">
    Marks the submission approved and moves the candidate forward in your pipeline.
  </Accordion>

  <Accordion title="Reject" icon="circle-x">
    Marks the submission rejected and **emails the candidate a standard rejection notice**. You can add an optional reason — it's kept for your records and is **never shared with the candidate**.
  </Accordion>
</AccordionGroup>

<Note>
  Approve and Reject are available to admins on submissions that are still pending. Once actioned, the row shows the outcome (Approved / Rejected).
</Note>

## Archive a vendor

Archive a vendor to stop them logging in and submitting candidates, without deleting their history. You can restore them later.